Right to Information

Right to Information Act


The information provided under the Act is available to the citizens of India only. Applications should be submitted along with documentary proof of Indian Citizenship in the prescribed way. More information is available at http://rti.gov.in.

It may also be pointed out that as per section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Information Officer of the "concerned public authority". Applicants are, therefore, advised to send their requests under the RTI Act to the Embassy only when the subject matter can reasonably be presumed to pertain to the Embassy.



Text of the Act

For additional information

Electronic Indian Postal Order

The Department of Personnel and Training and Department of Posts have launched a service called e -IPO (Electronic Indian Postal Order) to enable Indian Citizens abroad to purchase an Indian Postal Order electronically by paying the fee on-line through e-Post Office Portal.

This facility has been provided for Indian Citizens abroad to enable them to purchase a Postal Order electronically to seek information under the RTI Act, 2005. This facility has been extended to Indian citizens residing in India also with effect from 13.02.2014. The facility is only for purchasing an Indian Postal Order electronically.

The User needs to get himself registered at the website. He has to select the Ministry/Department from whom he desires to seek the information under the RTI Act and the e-IPO so generated can be used to seek information from that Ministry/Department only. Further, an e-IPO so generated must be used only once with an RTI application. A printout of the e-IPO is required to beattached with the RTI application. If the RTI application is being filed electronically, e-IPO is required to be attached as an attachment.

The link to the e-Post Office Portal is:


Appellate Authority
Mr. Siddhartha Chattopadhyay
First Secretary (Consular)
Phone: + 34 91 309 88 85
Fax: 91 345 11 12
Email: fscons@eoimadrid.gov.in

Central Public Information Officer
Mr. Saravanan Balasubramaniam
Second Secretary (PIC&Com), HOC
Phone: 91 309 88 77
Fax : 91 345 19 00
E-mail: sscom.madrid@mea.gov.in hoc.madrid@mea.gov.in



Functions and duties;

The EMBASSY OF INDIA is headed by the Ambassador and comprises the following Sections: (i) Consular Section (ii) Commerce Section   iii) Press, Information, Culture & Education & iv) Administration Section.

The functions of the Embassy inter alia, include political and economic cooperation, trade and investment promotion, cultural interaction, press/ media liaison, and scientific cooperation in bilateral and multilateral contexts.         
The Embassy functions within the purview of business allocated to Ministry of External Affairs under the Government of India's Allocation of Business Rules and Transaction of Business Rules.


Powers and duties of the officers and employees;

General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time.
Financial powers of the Officers are detailed in the Delegated Financial Powers of the Government of India's Representatives Abroad.
Other powers are derived from the Passport Act of India and Instructions issued by the Ministry of Commerce, India from time to time
The Officers of the Embassy function under the guidance and supervision of the Ambassador.


Procedure followed in the discharge of services, including decision making, channels of supervision and accountability;

Decisions are taken under the instruction and supervision of the Ambassador and her written approval, whenever required.


Norms set for the discharge of its functions

Norms are set under the instruction and supervision of the Ambassador.


Rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS PLCA rules and annexures,

Delegated Financial Powers of Government of India's Representatives abroad Rules

Passport Act

Manuals on Office Procedures 

Other Central Government Rules and manuals published by Central Government.


Statement of the categories of documents that are held by it or under its control;

Classified documents/files relating to India's external relations 

Unclassified documents/files including joint statements, declarations, agreements and MoUs. 

Passport and consular services application forms


Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

The Embassy functions within the norms of India's foreign policy formulated by the Ministry of External Affairs.  Policy is implemented by the Embassy under the guidance and supervision of the Ambassador.

The Embassy interacts regularly with representatives of think tanks, academic community and others.


Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;


Directory of its officers and employees;

Please click/ see at  Annex-I


Monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

A statement of monthly remuneration is at Annex-II


Budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

The Budget figures for the current financial year are given in the statement at Annex-III


Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

Embassy of India does not have any subsidy programme.


Particulars of recipients of concessions, permits or authorizations granted by it;

Embassy of India does not grant any concessions/permits etc. 


Details in respect of the information, available to or held by it, reduced in an electronic form;

The Embassy's website has the required information.  The Embassy also makes available to interested individuals the information on India, its people and culture in electronic (CD/DVD) and print forms.


Particulars of facilities available to citizens for obtaining  further information

Public Information Officer:-
Mr. Saravanan Balasubramaniam
Second Secretary (PIC&Com), HOC
Phone: 91 309 88 77
Fax : 91 345 19 00
E-mail: sscom.madrid@mea.gov.in hoc.madrid@mea.gov.in


Names, designations and other particulars of the Public Information Officers;


such other information as may be prescribed and thereafter update these publications every year;

The Embassy's website has information which is updated on a regular basis

ANNEX I: List of Officials in the Embassy

S.No Name of Officer / Official Designation
1. Shri. Sanjay Verma Ambassador
2. Shri. Siddhartha Chattopadhyay First Secretary (Cons.)
3. Shri. Naresh Kumar First Secretary (Consular II)
4. Shri Sandeep Kumar Second Secretary (HOC)
5. Shri Saravanan B. Second Secretary (Pol &Com)
6. Shri Manoj K. Kapur Second Secretary (Press & Information)
7. Shri Piyush Singh Third Secretary (Cons.)
8. Ms. Jeeva Maria Joy Third Secretary (PIC)
9. Shri Joseph K Ouseph Attache (Estt. & Prot.)
10. Shri Goutam Majumdar Attache (Admn.)
11. Mrs. Kamal Arora PS to Ambassador
12. Shri Amit Singh ASO (Accts)
13. Shri Dharmendra Sodhi ACO(Visa)
14. Mrs. Suparna Ghosh Mallik PA , Political Wing
15. Shri Rupak Malik ACO (Passports)
16. Shri Nirmal Subba India Based Security Assistant